Skip to main content

Circulation Policy

Select a group below to view relevant policies

Your Ensign College ID is your library card.

Most library materials have a three-week loan period. Some materials have a shorter loan period based on the item, i.e. media, reserve. All materials, no matter when they are checked out, are due at the end of each semester.

A limit of 25 items may be checked out simultaneously.

Most materials may be renewed one time in person or by telephone. Telephone renewals are available by calling (801) 524-8150. Reserve material cannot be renewed. Materials may not be renewed if another patron has placed a hold on that item.

One courtesy email reminder is sent seven days prior to each due date. A courtesy email notice is also sent when items are five days overdue. It is the individual patron’s responsibility to return or renew materials by the due date, even if a courtesy notice is not received. It is the student’s responsibility to check his/her College email account or forward it to an off-campus email.

The library does not charge overdue fines for items from the General Collection. If a General Collection item is overdue for fourteen days, the patron will be charged the full replacement cost of the item. Fines for items in the Reserve Collection and electronics are 25¢ per hour during the first 24 hours and one dollar per day thereafter. Fines will accrue for seven days on reserve collection materials and electronics. After seven days for reserve materials, patrons will be billed the full replacement cost in addition to the overdue fine. Library fees over $3.00 will block a patron from using library materials. Library fees over $20 will place a hold on student accounts.

A bill for lost general and media collection library materials is sent when an item is more than 30 days overdue. A bill for lost reserve library materials is sent when an item is more than 14 days overdue. The billing notice includes the overdue fine and the replacement cost of the book. If an item is returned after it is billed, the patron will still be billed the cost of the overdue fine, but the replacement charge will be reversed if the item has not been repurchased. The Library reserves the right to assess a charge for materials that are damaged, with a minimum of $5.00 but not to exceed the replacement cost of the item.

Each patron is guaranteed to have an item for three weeks before it is eligible to be recalled for use by another patron. If, however, the item is needed for the next semester Course Reserve, it must be returned within 48 hours. A recall fine starting at $10 is assessed when a book is recalled from a patron and is not returned by the newly assigned due date. The recall fine increases each day the item is not returned based on the fine schedule.

Replacement costs for damaged or lost materials may not be appealed. Overdue fines and processing fees may be appealed by writing a letter addressed to:
Director of Library and Information Resources
95 North 300 West
Salt Lake City, UT 84101

Include your name, student ID number, complete mailing address, and a statement of the reason why you think the fines should be reduced or waived. The request will be reviewed by the Director of Library and Information Resources. Written notification of the decision will be mailed within two weeks.